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Medical Billing

What Is the Step-by-Step Process of Medical Billing?

Follow the main stages of a medical claim, from patient registration and charge capture through payer adjudication, payment posting, and accounts receivable follow-up.

Clinicians reviewing patient care information

Follow the main stages of a medical claim, from patient registration and charge capture through payer adjudication, payment posting, and accounts receivable follow-up.

1. Register and verify

Collect accurate patient and insurance details, confirm active coverage, and identify authorization requirements before care is delivered.

2. Document, code, and submit

After the visit, the clinical record and charge information are reviewed, coded, and checked for completeness. A clean claim is then submitted to the appropriate payer.

3. Post, reconcile, and follow up

When the payer responds, payments and adjustments are posted, denials are routed for review, and unpaid balances are followed through to resolution.

  • Compare the remittance to the expected payment.
  • Appeal or correct claims when a payer decision needs action.
  • Use aging reports to prioritize outstanding accounts.
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